Checklists for Work and Residence Permit Applications

Requirements for Employees Applications

  1. Form 15
  2. Form 3
  3. Certified copy of a data page of a valid passport
  4. Copy of birth certificate certified by issuing office
  5. Copies of relevant educational certificates certified by issuing office (all certificates should be translated into English and authorised by the issuing authority)
  6. Copies of supporting documents from relevant professional and/or regulatory bodies certified by issuing office
  7. CV/Résumé
  8. Three recent passport-size (30 x 40mm) photographs clearly and correctly depicting an applicant’s features (photographs to be taken at the time the application is made)
  9. Proof of advertisement (qualifications, experience, employer’s address and telephone number and closing date must be clearly indicated; the advertisement should have circulated for 14 days)
  10. Appointment letter/contract letter inclusive of physical address and contact numbers of an employer (for farm workers, herd boys/girls: proof of ownership of livestock, branding certificate and copy of Omang of employer)
  11. Letter of application for work
  12. Physical address/location of the company
  13. P1,500.00 (residence permit); P1,500.00 (work permit)

Notes: Applicable fees are amended from time to time. An incomplete application not meeting the above requirements will not be accepted. Photographs should have a white background. Renewal applications should be submitted at least three months before the date of expiration. There will be a penalty charge of P500.00 + P20.00 per additional day for each expired permit.

Requirements for Renewal of Employee Permits

  1. Form 15
  2. Form 3
  3. Certified copy of a data page of a valid passport
  4. Copy of birth certificate certified by issuing office
  5. Copies of relevant educational certificates certified by issuing office (all certificates should be translated into English and authorised by the issuing authority)
  6. Copies of supporting documents from relevant professional and/or regulatory bodies certified by issuing office
  7. CV/Résumé (detailed)
  8. Three recent passport-size (30 x 40mm) photographs clearly and correctly depicting an applicant’s features (photographs to be taken at the time the application is made)
  9. Proof of advertisement (qualifications, experience, employer’s address and telephone number and closing date must be clearly indicated; the advertisement should have circulated for 14 days)
  10. Appointment letter/contract letter inclusive of physical address and contact numbers of an employer (for farm workers, herd boys/girls: proof of ownership of livestock, branding certificate and copy of Omang of employer)
  11. Letter of application for work
  12. Letter of renewal of contract
  13. For variation of employment, state reasons and explain what will happen to the position, which is being vacated by the permit holder (e.g., rendered redundant or localised, etc.)
  14. Physical address/location of the company
  15. Copy of valid residence permit certified by issuing office
  16. P1,500.00 (residence permit); P1,500.00 (work permit); P150.00 (if variation)

Note that applicable fees are amended from time to time. An incomplete application that does not meet the above requirements will not be accepted. Photographs should have a white background. Renewals should be made three months before the expiry of permits. There will be a penalty charge of P500.00 + (P20.00 per day) for each expired permit.

Requirements for Director Permits

  1. Form 15
  2. Form 3
  3. Certified copy of a data page of a valid passport
  4. Copy of birth certificate certified by issuing office
  5. Three recent passport-size (30 x 40mm) photographs clearly and correctly depicting an applicant’s features (photographs to be taken at the time the application is made)
  6. List of employees and their contact details. Attach certified copies of national identity documents (Omang) for citizens and certified copies of work and residence permits for non-citizens
  7. Copies of supporting documents from professional/regulatory bodies certified by issuing office
  8. Copy of certificate of incorporation certified by the issuing authority
  9. Copy of share certificate for all directors certified by issuing office
  10. Form 2/Form 8, 13 and 14 for all directors
  11. Copies of current bank statements (last three months) certified by issuing office
  12. Copy of proof of investment certified by issuing office
  13. Company profile
  14. Copy of trading licence of an existing company in case of variation certified by issuing office
  15. List of company assets valued by authorised valuers (attach certified copies of registration books for vehicles)
  16. Certified copy of lease agreement/proof of place of operation
  17. P1,500.00 (residence permit); P1,500.00 (work permit)

Notes: Applicable fees are amended from time to time. An incomplete application not meeting the above requirements will not be accepted. Photographs should have a white background. Renewal applications should be submitted at least three months before the date of expiration. There will be a penalty charge of P500.00 + P20.00 per additional day for each expired permit.

Requirements for Renewal of Directors’ Permits

  1. Form 15
  2. Form 3
  3. Certified copy of a data page of a valid passport
  4. Copy of birth certificate certified by issuing office
  5. Three recent passport-size (30 x 40mm) photographs clearly and correctly depicting an applicant’s features (photographs to be taken at the time the application is made)
  6. List of employees and their contract details. Attach certified copies of national identity documents (Omang) for citizens and certified copies of work and residence permits for non-citizens
  7. Copies of supporting documents from professional/regulatory bodies certified by issuing office
  8. Copy of certificate of incorporation certified by the issuing authority
  9. Copy of share certificate for all directors certified by issuing office
  10. Copy of tax clearance certified by the issuing authority
  11. Labour clearance letter
  12. Annual returns (for non-exempted companies)
  13. Localisation progress update
  14. Proof of Corporate Social Investment
  15. Form 2/Form 8, 13 and 14 for all directors
  16. Copies of current bank statements (last three months) certified by issuing office
  17. Copy of proof of investment certified by issuing office
  18. Company profile
  19. Valid trading licence certified by issuing office
  20. List of company assets valued by authorised valuers (attach certified copies of registration books for vehicles)
  21. Certified copy of lease agreement/proof of place of operation
  22. P1,500.00 (residence permit); P1,500.00 (work permit);

Notes: Applicable fees are amended from time to time. An incomplete application not meeting the above requirements will not be accepted. Photographs should have a white background. Renewal applications should be submitted at least three months before the date of expiration. There will be a penalty charge of P500.00 + P20.00 per additional day for each expired permit.

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